Privacy Policy

Privacy Policy

Janssen Sciences Ireland UC cares about your privacy and wants you to be familiar with how we collect, use, and disclose information. This Privacy Policy describes our practices in connection with the collection and further processing of your Personal Information. We encourage you to read the full Privacy Policy before providing any personal information. By providing personal information to us or by using our services (e.g. website, mobile application or services provided by our third parties), you acknowledge that you have read and understand this Privacy Policy.

This Privacy Policy does not address, and we are not responsible for, the privacy, information, or other practices of any third parties, including any third party operating any site or online service (including, without limitation, any application) that is available through our services or to which our services contain a link. The availability of, or inclusion of a link to, any such site or property on our services does not imply endorsement of it by us or by our affiliates.

Contacts

Janssen Sciences Ireland UC, located at Johnson & Johnson Ireland, Airton Road, Dublin 24, Ireland, D24WR89, is the company responsible for collection, use, and disclosure of personal information under this Privacy Policy.

For any questions about this Privacy Policy please contact us:

• By email: contactus@janssen.ie
• By post: Johnson & Johnson Ireland, Airton Road, Dublin 24, Ireland, D24WR89

You may also contact our data protection officer responsible for your country or region, if applicable, by email at: emeaprivacy@its.jnj.com.

For submitting your privacy right requests: please contact us via: UKBusinessAnalytics@its.jnj.com.

For updating your marketing communication and/or reminder preferences: please contact us via: emailpermission@its.jnj.com.

Use By Minors

Unless we expressly request it, we kindly ask you not to provide us with personal information of individuals considered as minors in your country of residence. In cases where the collection of Personal Information from minors is required, we will collect the prior consent of the parent or legal guardian, in such event, instructions for obtaining the parents’ or legal guardian’s consent will be provided separately.

What Personal Information Do We Collect?

We collect and process different types of information. Some of the information we collect (e.g. your first name, last name or address) will be Personal Information (also known as ‘personal data’ and ‘personally identifiable information’). In addition, where allowed by applicable law, we may use and disclose information that is not in personally identifiable form for any purpose. If we combine information that is not in a personally identifiable form with information that is identifiable, we will treat the combined information as personal information.

Unless we specifically request or invite it, we ask that you not send us, and you not disclose, any special categories of personal information also known as sensitive personal information (e.g., Social Security numbers, information related to racial or ethnic origin, political opinions, religion or philosophical beliefs, health or medical conditions, sex life or sexual orientation, criminal background, or trade union membership, or biometric or genetic data) on or through our services or otherwise to us.

Please note that, to provide our services and for identity verification purposes or other specific purposes which we will inform you about and ask for your prior and explicit consent, we may expressly ask you submit government identifiers, medical practitioner registration numbers, credentialing photographs, race/ethnic origin, and trade-union memberships, if applicable.

We may collect information from you, from publicly available sources, receive it from third-parties and/or our affiliates, or we and/or our service providers may collect information automatically as you navigate around our services:

Why Do We Collect Your Information?

We use and disclose the information you provide to us as described to you at the point of information collection.

Depending on the applicable law, we may rely upon your consent, our legal and contractual obligations and/or our legitimate interests to process your personal information. We will ask for your consent separately for any processing that is based on consent. The following paragraphs contain further details:

With Whom Do We Share Your Information?

We may disclose your information with third parties. Disclosure of your information to third parties may involve cross-border transfer of your information where third parties are located in a different country. Some of the said third parties may be located in the US. Please see the "International Transfer of Your Information" section for more information. The types of third parties we may share your information with include:

International Transfer of Your Information

Your personal information may be stored and processed in any country where we have facilities or service providers, and by using our services or by providing consent to us (where required by law), your information may be transferred to countries outside of your country of residence, including to the United States, which may provide for different data protection rules than in your country. Nonetheless, appropriate contractual and other measures are in place to protect personal information when it is transferred to our affiliates or third parties in other countries.

Some countries outside your country of residence are recognised as providing an adequate level of data protection. The full list of these countries is available here for the UK or here for the European Economic Area (EEA). For transfers to countries not deemed adequate, we have ensured that adequate measures are in place, including by ensuring that the recipient is bound by Standard Contractual Clauses, to protect your Personal Information. You may obtain a copy of these measures by contacting our data protection officer in accordance with the “Contacts” section above.

How Long Do We Store Your Information?

We will retain your personal information for as long as needed or permitted considering the purpose(s) for which it was obtained. The criteria used to determine our retention periods include: (i) the length of time we have an ongoing relationship with you and provide our services to you; (ii) whether there is a legal obligation to which we are subject; and (iii) whether retention is advisable considering our legal position (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations).

How Do We Protect Your Information?

We seek to use reasonable organizational, technical, and administrative measures designed to protect personal information under our control. However, no data transmission over the Internet or data storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you have with us has been compromised), please immediately notify us in accordance with the “Contacts” section above.

Your Rights

To the extent that these rights are provided to you depending on the applicable law of your country, you have the following privacy rights:

• Access: You can request us to provide confirmation as to whether or not we process your personal information, and, where that is the case, provide access your information.
• Correction: You can request us to correct inaccurate information concerning you.
• Deletion: You can request us to delete your personal information.
• Restriction: You can request us to (temporarily) restrict the use of your information where foreseen by law.
• Data Portability: You can request us to provide an electronic copy of your personal information for purposes of transmitting it to another company.
• Objection: You can object at any time for direct marketing purposes, including profiling. You can also object, on grounds relating to your particular situation, at any time to our processing of your personal information if such processing is solely based on our legitimate interest or if such processing is done for scientific or historical research purposes or statistical purposes. You may also object to any decisions made about you solely based on automated means, including profiling.

When processing is based on the basis of your consent, you have the right to withdraw your consent at any time. In particular, you may opt out of or, if applicable, withdraw your consent to:

• Receiving marketing communications from us:You can opt out of receiving information about, but not limited to, products and services, medical and scientific information, and information about local and/or international medical events you may wish to attend or at which you may wish to speak. You may also opt out of receiving marketing communications from us by visiting our services to update your communication preferences. In addition, you may opt out of receiving marketing emails from us by following the unsubscribe instructions provided in any such message.

  • Please note that you cannot opt-out of regular communications that are necessary for managing our relationship with you, such as those related to your onboarding, account authentication, scheduling your appointment, and responding to your inquiries. Processing your information for these purposes is necessary for us to fulfil our contractual obligations and provide our services to you.
• Receiving reminders from us: You can opt out of receiving reminders concerning events and relevant conferences and reminders concerning your scheduled activities on a going-forward basis. In your request to us, please provide us your name and the email address or phone number at which you receive reminders from us.
• Our sharing of your personal information with affiliates and third party partners: If you previously opted-in to receiving marketing communications from our affiliates or unaffiliated third party partners, you may opt out of our sharing your personal information with those parties for their direct marketing purposes on a going-forward basis. In your request to us, please state that we should no longer share your personal information with our affiliates and/or third party partners for their marketing purposes, and include your name and e-mail address.
• Please note that if you opt-out as described above, we may not be able to directly remove your personal information from the databases of our affiliates and third party partners with which we have already shared your information (i.e., as of the date that we implement your optout request). However, we will make reasonable efforts to inform our affiliates of your request

Disclaimer

While we highly value your individual rights, there are some circumstances where it may not be possible for us to do what you have asked. For example, if we are unable to authenticate the identity of the person submitting a request, we will not be able to validate effect to your requests. In addition, there are statutory and contractual requirements that may mandate us to continue to process and store your information. In these circumstances, we are bound to fulfil these legal obligations and will be unable to fulfil your request. In this case, you will be provided with an explanation why we cannot fulfil your request.

Making a request

If you wish to make a request regarding your rights, please see the "Contacts" section. If you are using our online service, you may also log on to your account to update your profile.

We will respond to your request as soon as reasonably practicable and no later than one month after receipt. If circumstances cause any delay in our response, you will be promptly notified and provided with a date for our response.

How To Lodge A Complaint

You may lodge a complaint with a supervisory authority competent for your country, habitual residence, or region, your place of work or the place of the alleged infringement. Please click here if you need the contact information for such authorities.

Updates To This Privacy Policy

We may update this Privacy Policy from time to time. Any changes to this Privacy Policy will become effective when we post the revised Privacy Policy. We will inform you when there are substantial updates in the privacy policy. Your use of our services following these changes means that you acknowledge the revised Privacy Policy. We recommend that you regularly review the Privacy Policy when you visit our services. This policy was last updated on June 2023.

iMR: CP-395539

Date of Preparation: July 2023